ROLEXROLEXROLEXROLEXROLEXROLEXROLEXROLEXROLEXROLEXROLEXROLEX

Runnin' Rebel · 17 July 2016, 08:09 AM

Quote:

Originally Posted by GerardoG

Well....only July and we are over 45 (due to SOs and/or friends/family). As we add dealers and watch industry people, I would say list is over 50!

I have been struggling with ideas and need your help (I have consulted with some members and I am back to square one!):

As the group grows larger, the logistics are not the same. Reserving for 10 people is easy, doing so for 30+ requires deposits, menu selections, minimums to be covered, signed agreements...you get the picture. My personal experience is that, unfortunately, we have a 15-20% 'no show' typically.

What are your thoughts? Play it by ear? Use a deposit? If so, how much?

Standard practice on events is +3% on event counts here. So the Chefs standard should always be a 3% overage on plated dinners, but that's for a banquet at a hotel not a resturant. Banquet facilities always need a more exact count due to the amount of people, food quantity and time restraints.

Menu is picked out in advance of course and all the meats are usually partially cooked the day before and then finished off right before the event. Except large steamship rounds, prime rib, poultry and pork, that's done the same day as there's no way you can reheat those without really drying the meat out.

Most garde (garmache) or Pantry Chefs handle the cold items, cheese, vegetable, dip platters and are made the day before. Payments are prepaid and you have up to 72 hours to make any count changes or menu changes. Also there is mostly a minimum you must spend not including tax and gratuity. If you don't meet the minimum you pay the difference. Example would be you say you'll have 55 guest and only 45 show up your charged for the extra 10 people at whatever the per person price was. I don't think it would be fair to pay gratuity on the no show charges since no service was provided. Maybe tax is paid because everything was bought and paid for.

I don't know if what I just wrote is any help. But I'll add more later on deposits and resturant dinners as I have to go now.

I might have wording from a actual event order that covers what I just posted if I can find it.

Porter · 17 July 2016, 08:43 AM

Quote:

Originally Posted by Runnin' Rebel

Pull the trigger Carlos !! It'll be a real treat to sit down with you. If you come alone you won't be alone

Thanks a lot Mark! I feel a very lucky person taking the opportunity to assist to an amazing event with you all.
Will be a pleasure to sit down with you too sharing a good drink and talking about watches or whatever!
Viva Las Vegas!!

spuds · 18 July 2016, 04:58 AM

Guys I'd love to fly in from the UK for this where are you all staying???

GerardoG · 18 July 2016, 05:44 AM

Quote:

Originally Posted by spuds

Guys I'd love to fly in from the UK for this where are you all staying???

PM sent

BNA/LION · 18 July 2016, 07:34 AM

I see no issue with a NRD. Please let me know if this is the direction we are heading in. Thanks again Gerardo! Please let me know if I can help out...

.db · 18 July 2016, 03:29 PM

I also think a non-refundable deposit is totally reasonable.

GerardoG · 19 July 2016, 01:35 AM

Good morming. Thank you all for your comments, so far, it looks like everyone is ok with a NRD, so I am working on PayPal to have this set up (newbie here).

Per conversations with service suppliers, we will have to cap it, the final figure will be in the 45-50 people.

As we discussed, the NRD will be used to cover event related expenses and the balance used for a giveaway (I have some ideas in mind already).

Thank you for your support. I will post more details as I progress with PayPal

Rolex addict · 19 July 2016, 06:07 AM

Crap!!! How did I miss this???? I'm in. The last time I saw Dr. Tom, he was very interested in coming out. I'll reach out and let him know that the list is filling up fast.

Rolex addict · 19 July 2016, 06:45 AM

Dr. Tom is definitely interested. I hope his schedule will allow it!!

Rockrolex · 19 July 2016, 06:55 AM

I'm fine with a NRD. And I'm in all the way.

returntorolex · 19 July 2016, 11:06 AM

Quote:

Originally Posted by Rolex addict

Crap!!! How did I miss this???? I'm in. The last time I saw Dr. Tom, he was very interested in coming out. I'll reach out and let him know that the list is filling up fast.

DO NOT miss this one!

Quote:

Originally Posted by Rolex addict

Dr. Tom is definitely interested. I hope his schedule will allow it!!

Ditto!

Quote:

Originally Posted by Rockrolex

I'm fine with a NRD. And I'm in all the way.

.db · 19 July 2016, 04:13 PM

I'm in! Deposit sent. Now the wait for cheap plane flights and 2017 comp offers to start coming in and I'll be fully booked.

Runnin' Rebel · 19 July 2016, 06:57 PM

Here's actual contact language. Different then resturant contract language but similar in certain ways. I think the selection of entree options at last year GTG was very good. The staff did a great job I thought, very prepared and the GTG crowd was well mannered and seemed relaxed. Good job Gerardo

GerardoG · 20 July 2016, 12:52 AM

Thank you Mark. Exactly! No shows can represent a significant figure on events over 10/15 people.

GerardoG · 20 July 2016, 02:36 AM

http://www.rolexforums.com/showthrea...72#post6864472

michael067 · 20 July 2016, 03:34 AM

Quote:

Originally Posted by GerardoG

Current draft list is:

nyc2la-So. CA
Alexwwjd-TX
Rockrolex-DC
TheRolexKingofLV-LV
Rolexxxelor-MI
tomalf123-AZ
cdmorenot-NJ
ct.matt-CA
Hairdude1-IL
G8RPDM-SC
the_hunter-TX
BNALION-CA
kilyung-
Daryl-CA
Rodriguez Rolley-CA
SWISSAHOLICS-FL
Mishon-DC
droptopman-WA
mannyv11-MA
Thatguy-CA
.db-CA
Theken-CA
rebel_1-FL
incontrol-NJ
Arjan93-Amsterdam
GB-man-
Robb-
One Ping Only-WI
Eric Chan-Canada
kneedeep-
jpeezy14@hotmail.com-CA
lee2375-TX
Porter-Ibiza
WristEnvy-CA
dmb359-MN
returntorolex-GA
after Steve (former Runnin' Rebel)-NV
Ks6pd-CA
RKtudor-PA

I'm in, can house 2, about 15 min from strip.

VTM · 20 July 2016, 03:38 AM

No problem with NRD . My party of three is in

Porter · 20 July 2016, 05:23 AM

Quote:

Originally Posted by GerardoG

Current draft list is:

nyc2la-So. CA
Alexwwjd-TX
Rockrolex-DC
TheRolexKingofLV-LV
Rolexxxelor-MI
tomalf123-AZ
cdmorenot-NJ
ct.matt-CA
Hairdude1-IL
G8RPDM-SC
the_hunter-TX
BNALION-CA
kilyung-
Daryl-CA
Rodriguez Rolley-CA
SWISSAHOLICS-FL
Mishon-DC
droptopman-WA
mannyv11-MA
Thatguy-CA
.db-CA
Theken-CA
rebel_1-FL
incontrol-NJ
Arjan93-Amsterdam
GB-man-
Robb-
One Ping Only-WI
Eric Chan-Canada
kneedeep-
jpeezy14@hotmail.com-CA
lee2375-TX
Porter-Ibiza
WristEnvy-CA
dmb359-MN
returntorolex-GA
after Steve (former Runnin' Rebel)-NV
Ks6pd-CA
RKtudor-PA
Danny83-CA
VTM-CA
reloxt-Netherlands
rebel_1-FL

Hey wait! Gerardo is not in the list!! ....
Very busy, I suppose....
Hahaha.

wantonebad · 20 July 2016, 07:25 AM

Quote:

Originally Posted by GerardoG

Current draft list is:

nyc2la-So. CA
Alexwwjd-TX
Rockrolex-DC
TheRolexKingofLV-LV
Rolexxxelor-MI
tomalf123-AZ
cdmorenot-NJ
ct.matt-CA
Hairdude1-IL
G8RPDM-SC
the_hunter-TX
BNALION-CA
kilyung-
Daryl-CA
Rodriguez Rolley-CA
SWISSAHOLICS-FL
Mishon-DC
droptopman-WA
mannyv11-MA
Thatguy-CA
.db-CA
Theken-CA
rebel_1-FL
incontrol-NJ
Arjan93-Amsterdam
GB-man-
Robb-
One Ping Only-WI
Eric Chan-Canada
kneedeep-
jpeezy14@hotmail.com-CA
lee2375-TX
Porter-Ibiza
WristEnvy-CA
dmb359-MN
returntorolex-GA
after Steve (former Runnin' Rebel)-NV
Ks6pd-CA
RKtudor-PA
Danny83-CA
VTM-CA
reloxt-Netherlands

I'm in too G, looking for room deals now...

rebel_1 · 20 July 2016, 08:56 AM

NRD complete! See you there.

GerardoG · 21 July 2016, 01:29 AM

Good morning TRF! ....as per PayPal Activity List (10:28am CDT), number in parenthesis is for number of people:

returntorolex (1)-GA
.db (1)-CA
Danny83 (2)-CA
One Ping Only (1)'WI
BNALION (1)-CA
rebel_1 (1)-FL
wantonebad (1)-MA

GerardoG · 21 July 2016, 01:30 AM

Quote:

Originally Posted by Porter

Hey wait! Gerardo is not in the list!! ....
Very busy, I suppose....
Hahaha.

YIKES!

Porter · 21 July 2016, 02:50 AM

NRD sent!! Vegas is closer now!!

GerardoG · 21 July 2016, 04:04 AM

returntorolex (1)-GA
.db (1)-CA
Danny83 (2)-CA
One Ping Only (1)'WI
BNALION (1)-CA
rebel_1 (1)-FL
wantonebad (1)-MA
Porter (1)-UK

GerardoG · 21 July 2016, 04:46 AM

returntorolex (1)-GA
.db (1)-CA
Danny83 (2)-CA
One Ping Only (1)'WI
BNALION (1)-CA
rebel_1 (1)-FL
wantonebad (1)-MA
Porter (1)-UK
Rolex addict (1)-SC

tkerrmd · 21 July 2016, 05:19 AM

ok I was waiting to say ok because dont know my race schedule for next year so gonna take a chance and say I am in. Which means wife and at least one son, both packing ALOT of watches will be going!

really looking forward to meeting everyone!!!

GerardoG · 21 July 2016, 07:52 AM

returntorolex (1)-GA
.db (1)-CA
Danny83 (2)-CA
One Ping Only (1)'WI
BNALION (1)-CA
rebel_1 (1)-FL
wantonebad (1)-MA
Porter (1)-Spain
Rolex addict (1)-SC
tkerrmd (3)-FL
droptopman (1)-WA

GerardoG · 21 July 2016, 10:27 AM

returntorolex (1)-GA
.db (1)-CA
Danny83 (2)-CA
One Ping Only (1)'WI
BNALION (1)-CA
rebel_1 (1)-FL
wantonebad (1)-MA
Porter (1)-Spain
Rolex addict (1)-SC
tkerrmd (3)-FL
droptopman (1)-WA
Rockrolex (1)-DC

UNLVino · 21 July 2016, 10:43 AM

Quote:

Originally Posted by GerardoG

Calls made. Emails exchanged. So here we go! We now have a date, Friday, April 21, 2017!!!!

PLEASE do consider staying Friday and Saturday, I am working on agendas and activities with watch companies, it is a lot of work and they do expect a nice attendance. Looks like we will have to limit participants as there are quite a few expenses to cover as the group grows larger.

Sorry for this year and being absent for a while - unexpected family emergency, which always takes precedence. Back now - hope to attend

Runnin' Rebel · 21 July 2016, 10:47 AM

EDIT: sent to wrong email.

Now corrected with username inserted. Sent to correct email.

18 July 2016, 04:58 AM	#33
spuds "TRF" Member Join Date: Nov 2009 Real Name: Dan Location: Essex, UK Watch: West Ham! COYI!! Posts: 7,941	Guys I'd love to fly in from the UK for this where are you all staying??? __________________ Onwards & Upwards Rodders...... Onwards & Upwards. Life is not about how fast you can run or how high you can climb........... It's about how well you can bounce!! TRF HALL OF FAME JANUARY 2010

18 July 2016, 07:34 AM	#35
BNA/LION 2024 SubLV41 Pledge Member Join Date: May 2011 Real Name: Larry Location: San Diego, CA Watch: ROLEX Posts: 25,600	I see no issue with a NRD. Please let me know if this is the direction we are heading in. Thanks again Gerardo! Please let me know if I can help out... __________________ ✦ 28238 President DD 18K/YG ✦ 16610LN SS Sub ✦ 16613 18K/SS Serti ✦ 16550 Exp II Non-Rail Cream Dial ✦ Daytona C 116500 ✦ 126710 BLRO GMT-Master II ✦ NEXT-->? ⛳ Hole In One! 10/3/19 DMCC 5th hole, par 3, 168 yards w/ 4-Iron.

19 July 2016, 06:55 AM	#40
Rockrolex TRF Moderator & 2024 SubLV41 Patron Join Date: May 2005 Real Name: God Location: Washington, D.C. Watch: What do you think? Posts: 37,938	I'm fine with a NRD. And I'm in all the way. __________________ Despite the high cost of living, it's still very popular. *Tosser Cabinet Member* Official Member: 'Perpetual 30' Vegas International GTG 2016 Official Member "WIS-CON" Las Vegas International GTG 2017 Official Member "WIS-CON" Las Vegas International GTG 2018 Official Member "WIS-CON" Las Vegas International GTG 2019

20 July 2016, 03:38 AM	#47
VTM "TRF" Member Join Date: Apr 2015 Real Name: Van Location: SF Bay Area Watch: 116520 Daytona Posts: 78	No problem with NRD . My party of three is in __________________ Official Member: 'Perpetual 30' Vegas International GTG 2016

20 July 2016, 08:56 AM	#50
rebel_1 "TRF" Member Join Date: May 2010 Location: Florida Posts: 2,132	NRD complete! See you there. __________________ Official Member: 'Perpetual 30' Vegas International GTG 2016 Official Member "WIS-CON" Las Vegas International GTG 2017

18 July 2016, 03:29 PM	#36
.db "TRF" Member Join Date: Jul 2012 Location: California Posts: 398	I also think a non-refundable deposit is totally reasonable.

19 July 2016, 01:35 AM	#37
GerardoG Banned Join Date: Oct 2005 Real Name: Gerardo Location: Here Watch: ALL of them Posts: 32,098	Good morming. Thank you all for your comments, so far, it looks like everyone is ok with a NRD, so I am working on PayPal to have this set up (newbie here). Per conversations with service suppliers, we will have to cap it, the final figure will be in the 45-50 people. As we discussed, the NRD will be used to cover event related expenses and the balance used for a giveaway (I have some ideas in mind already). Thank you for your support. I will post more details as I progress with PayPal

19 July 2016, 06:07 AM	#38
Rolex addict Banned Join Date: Oct 2014 Real Name: The Enabler Location: South Cackalacky Watch: me crash my bike Posts: 5,564	Crap!!! How did I miss this???? I'm in. The last time I saw Dr. Tom, he was very interested in coming out. I'll reach out and let him know that the list is filling up fast.

19 July 2016, 06:45 AM	#39
Rolex addict Banned Join Date: Oct 2014 Real Name: The Enabler Location: South Cackalacky Watch: me crash my bike Posts: 5,564	Dr. Tom is definitely interested. I hope his schedule will allow it!!

19 July 2016, 04:13 PM	#42
.db "TRF" Member Join Date: Jul 2012 Location: California Posts: 398	I'm in! Deposit sent. Now the wait for cheap plane flights and 2017 comp offers to start coming in and I'll be fully booked.

20 July 2016, 12:52 AM	#44
GerardoG Banned Join Date: Oct 2005 Real Name: Gerardo Location: Here Watch: ALL of them Posts: 32,098	Thank you Mark. Exactly! No shows can represent a significant figure on events over 10/15 people.

20 July 2016, 02:36 AM	#45
GerardoG Banned Join Date: Oct 2005 Real Name: Gerardo Location: Here Watch: ALL of them Posts: 32,098	http://www.rolexforums.com/showthrea...72#post6864472

21 July 2016, 01:29 AM	#51
GerardoG Banned Join Date: Oct 2005 Real Name: Gerardo Location: Here Watch: ALL of them Posts: 32,098	Good morning TRF! ....as per PayPal Activity List (10:28am CDT), number in parenthesis is for number of people: returntorolex (1)-GA .db (1)-CA Danny83 (2)-CA One Ping Only (1)'WI BNALION (1)-CA rebel_1 (1)-FL wantonebad (1)-MA

21 July 2016, 02:50 AM	#53
Porter "TRF" Member Join Date: Nov 2015 Real Name: Carlos Location: Eivissa Watch: Rolex, Tudor.... Posts: 1,635	NRD sent!! Vegas is closer now!!

21 July 2016, 04:04 AM	#54
GerardoG Banned Join Date: Oct 2005 Real Name: Gerardo Location: Here Watch: ALL of them Posts: 32,098	returntorolex (1)-GA .db (1)-CA Danny83 (2)-CA One Ping Only (1)'WI BNALION (1)-CA rebel_1 (1)-FL wantonebad (1)-MA Porter (1)-UK

21 July 2016, 04:46 AM	#55
GerardoG Banned Join Date: Oct 2005 Real Name: Gerardo Location: Here Watch: ALL of them Posts: 32,098	returntorolex (1)-GA .db (1)-CA Danny83 (2)-CA One Ping Only (1)'WI BNALION (1)-CA rebel_1 (1)-FL wantonebad (1)-MA Porter (1)-UK Rolex addict (1)-SC

21 July 2016, 05:19 AM	#56
tkerrmd "TRF" Member Join Date: Apr 2008 Real Name: Tom Location: In a race car! Watch: ME RACE PORSCHES Posts: 24,123	ok I was waiting to say ok because dont know my race schedule for next year so gonna take a chance and say I am in. Which means wife and at least one son, both packing ALOT of watches will be going! really looking forward to meeting everyone!!!

21 July 2016, 07:52 AM	#57
GerardoG Banned Join Date: Oct 2005 Real Name: Gerardo Location: Here Watch: ALL of them Posts: 32,098	returntorolex (1)-GA .db (1)-CA Danny83 (2)-CA One Ping Only (1)'WI BNALION (1)-CA rebel_1 (1)-FL wantonebad (1)-MA Porter (1)-Spain Rolex addict (1)-SC tkerrmd (3)-FL droptopman (1)-WA

21 July 2016, 10:27 AM	#58
GerardoG Banned Join Date: Oct 2005 Real Name: Gerardo Location: Here Watch: ALL of them Posts: 32,098	returntorolex (1)-GA .db (1)-CA Danny83 (2)-CA One Ping Only (1)'WI BNALION (1)-CA rebel_1 (1)-FL wantonebad (1)-MA Porter (1)-Spain Rolex addict (1)-SC tkerrmd (3)-FL droptopman (1)-WA Rockrolex (1)-DC

21 July 2016, 10:47 AM	#60
Runnin' Rebel "TRF" Member Join Date: Jan 2010 Real Name: Mark Location: 🤔 Posts: 8,424	EDIT: sent to wrong email. Now corrected with username inserted. Sent to correct email. __________________ ♛

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